Quiet online spaces as a form of mutualistic nudging for our hyper-networked world

On April 26, 2020, the Guardian published an article entitled “As isolation stress sets in, many find that sharing quiet online spaces is the key to boosting brain power.” It began,

“There are Zooms for pub quizzes, Zooms for dinner parties, Zooms for work meetings and now there is a Zoom for sitting together and not talking at all. Behold, the silent Zoom! On paper, the practice of logging on to a video-conferencing site to sit with strangers for an hour without communicating may hold limited appeal. In practice, silent Zooms have become a lifeline in lockdown for users trying to focus on writing, reading, meditation and more.”

The next day, inspired by this article, a few of us launched an “Online silent workspace for mutual moral support,” started testing it, and found it quite useful in these days of Covid-19 confinement. Most of us now feel that it would be nice to have such a virtual workspace available permanently. I write this to present the idea, share a bit of what we have learned from our two-week experience, and to reflect on what it would take for this to become a regular cultural practice.

Many people find they work better in a library even when they don’t need to borrow any book, the presence of other people working quietly around them being somehow supportive. Much of what makes a library a good place to work, even when you don’t need anything from its shelves, can be replicated online and that is what we did.

Using Zoom, we opened everyday for 10 hours a workspace that participants could join whenever they wanted and for as long as they wanted, with the following rules:

– Video but no sound connection. If you want to communicate with another participant, do so via other means (phone, skype, …)

– Join when you want to work. Better turn off your video for longish work interruptions (e.g. lunch break). Leave the meeting when you stop working for good.  You are always welcome to return.

– It is ok to listen to music, answer phone calls or skype, and so on: since the sound is off, it doesn’t disturb others.

When you link to the workspace, you see a window divided in as many smaller windows as there are participants online. You can put the reduced workspace window in a corner of your computer screen, you may open a full-size workspace window and keep it partly or fully occluded by other windows and look at it when you want (as you might, in a library, work with your back to the room and turn around when you feel like it), or you might login to the workspace from another device such as a tablet and place it sideways (and, if you want, dim its light) so that it does not distract you.

The presence of other people working might be less empowering on a screen than in a library reading room, but the virtual workspace, we found, has some unique advantages too. In particular, you don’t have to leave home; you don’t have to worry about making noises that might disturb others; you can return to it as often as you want in no time. There was no direct interaction among us, except for some occasional handwaving to a newcomer, and that didn’t feel particularly disturbing or awkward.

The number of people simultaneously online in our workspace these two weeks has varied between 2 late at night and 8 in the middle of the afternoon (the number of people who were invited to join went from 3 on the first day to 15 today). A few, came, looked, and went, but most of us have become hooked.

The worspace had to be managed by one of us: reopening a Zoom meeting every day for instance. Although it was quite easy to do so, especially in this time of confinement, it is dubious that such a workspace would keep going in the long run, unless it became permanent and basically automatic. Such workspace should at all times be available and open to all the members of the group (which should be of a size such that, at most hours, one could be confident not to be alone in the workspace (at least, not for long), and so that the workspace would not become overcrowded either.

An alternative would be to have a silent worspace offered (for free or for a cheap subscription) to all around the planet, with the benefit, when joining, of always finding people to work with and the disadvantage of anonymity. Of course, both forms (group vs open worspace) and other forms too may well be developed in parallel or in conjunction.

We have started investigating ways to develop or acquire such a permanent silent workspace for our group, piggybacking on an existing service, as we have been doing, or otherwise. What we need is something minimal, much simpler than all current offering for online meetings, webinar, co-working, and so on. No sound, no chat, no presentations, no sharing of documents, no joint projects, no emojis, no likes, no geolocation, no coaching, no bells and whistles. Just visual copresence of people working each on their own.

I assume that we are not the only ones who have worked together in this way (even if it was disappointing not to find useful models, links, or advice in the Guardian article). It would be nice to share experiences and ideas about how to go forward. I write this post in the hope of getting comments, suggestions, and even practical offers.

There is also food for thought in this kind of experience. Why and how does it work? Why does working in a library (or, for many, in a café) work? Is this a form of nudging that is mutualistic rather than paternalistic? If so, how relevant might mutualistic nudging turn out to be in a hyper-networked world where both cultural epidemiology and old fashioned medical epidemiology meet novel challenges?